If you’re shopping for a file transfer solution, you’ve probably heard a lot about “FTP cloud storage.” Maybe you know a little bit about the cloud or a little bit about FTP, but you may not know exactly how these two concepts connect and work together.
When searching for a file sharing solution, many people look at features like price, storage space, or the number of users accommodated. While all of these are important items to consider, you don’t want to look past what may be the most important feature of file sharing solutions – folder access permissions. When comparing different file sharing alternatives, you need to consider what level of folder access permission control you will have. Explore this article to learn more about why folder access permissions are important, and find out which top file sharing alternatives offer these permissions and which ones fall short.
Don't let your company experience the devastating impacts of data leakage, data theft and security inefficiencies.
If you are looking for a new file transfer solution, there’s a chance you have a long list of features your next solution should provide for your company. Maybe you need a solution that offers the highest level of security. Or perhaps your solution should accommodate an unlimited number of users. But, there are two features that are essential to efficient operations that many FTP solution buyers overlook: amount of file transfers and file transfer bandwidth speed.
If you’re a business owner, you know that growing and improving your business is an all-encompassing job. Growth is a top objective for most companies, but with limited resources, it’s hard to grow your company successfully. To grow, you need to examine every aspect of your operations. It’s easy to overlook tools like online FTP solutions. But, the right solution can enable growth and promote greater efficiency and profitability in your business. Explore five ways the right online FTP solution can support your business’ growth initiatives.
If you’re searching for your next file transfer solution, you’ve likely noticed that there are a wide variety of options on the market. While it’s helpful to have choices, it can be a challenge to identify the differences between file transfer solutions that seem similar on the surface.
The Payment Card Industry Data Security Standard (PCI-DSS) is designed to help organizations keep cardholder payment information secure. This payment data can be generated from major debit, credit, prepaid, e-purse, ATM, and POS cards. To maintain a thorough level of security protecting cardholder data, the latest PCI-DSS version specifies a number of “control objectives” to help organizations strengthen their networks and servers against the constant threat of a data breach and meet PCI-DSS file sharing requirements. Explore four key objectives your organization should work toward to maintain compliance, and learn what actions you can take to ensure you meet these PCI-DSS file sharing requirements.
If you work in the finance industry, you know how crucial it is that you keep your clients’ card payment information safe. Not only could your company face the risks of lost business and a damaged reputation, but you could also be subject to fines for failing to meet Payment Card Industry Data Security Standard (PCI DSS) compliance regulations.
Data security is crucial for many companies, especially ones in the medical, financial and government-regulated sectors. When you fail to comply with applicable regulations, you could face a number of risks including fines, loss of business, damage to your reputation, and in the most extreme cases, jail time.
In September, Equifax, a top consumer credit reporting company, was hacked, compromising sensitive personal information like social security numbers, birthdates, licenses numbers for 143 million Americans. If you weren’t already worried about cyber security threats, this breach should definitely concern you. Keeping your data safe is crucial, both for protecting your clients and preserving your company’s reputation. And, one of the biggest threats to data security is the way files are transferred. Ensuring your employees are securely and properly transferring files is not just a good idea anymore – it’s a necessity. In fact, 32% of companies say that they fell victim to cybercrime last year.
For decades, companies have relied on FTP (file transfer protocol) as their basic method of transferring files. However, as data security became a larger and more urgent issue for many companies, a number of alternative FTP solutions arose to address the security vulnerabilities of basic FTP. FTP is the foundation for many of the alternative FTP solutions companies gravitate toward today, though steps have been taken to add layers of security to basic FTP. But, with so many alternatives on the market, it can be difficult to determine which options meet your file transfer needs and which options fall short.
If you need a new FTP solution, you’ve probably noticed that there are plenty of options on the market to choose from – perhaps too many! Because you have so many choices, it might seem like a challenge to select the best one to invest in. A common mistake companies make in the buying process is basing their decision solely on secure FTP solution price. While price is an important aspect to consider, opting for the cheapest option never leads to the best results. Instead, you need to choose a solution that provides the greatest value for its price.
In-house or an SaaS solution? This is a question many companies are face. Building your own FTP solution sounds seems like it might have some advantages, like having ultimate control over your file sharing process. But, ultimate control comes with significant responsibility. Relying on an in-house solution for your file sharing process incurs high FTP software costs. And, high costs aren’t the only draw back. Hosting your own system requires you to pour vast amounts of time into implementation and management, and puts your data security at risk. Find out how choosing an SaaS solution cuts down on your FTP software costs, puts time back into your schedule, and makes it easy to keep your data secure.
When many companies search for an FTP solution, they assess a number of important factors like cost, implementation time, or FTP provider. While these are essential aspects of the selection process to consider, you should evaluate the interface of an FTP solution, as well. Each day, your users and administrators will be active in your FTP system, and you want to make sure the interface you select is well designed, without being too complex for users to easily understand. When your FTP solution has an ineffective interface, a significant amount of time can be wasted on administrative and file management tasks. To save both time and cost, evaluate the interface of an FTP solution carefully before you make your selection.
UPDATE August 31, 2017 - All servers and all customers have been updated to our latest version that includes integrated and enhanced administration.
If you are struggling to determine the best secure file transfer solution for your business, you’re not alone. Because there are many options on the market, it can be difficult to discern between your choices. Which solution has the best features? What's the best value for my investment? What option will integrate with our current operations? These are common questions file sharing solution buyers ask. To identify the best secure file transfer solutions and determine the option aligns with your needs, learn more about five popular file sharing solution – Brick FTP, SmartFile, Share File, DropBox, and FTP Today. With a comprehensive view of your options, you’re equipped to choose the best secure file transfer solution.
Have you been putting off a much needed upgrade to your file sharing solution? Or perhaps, your company doesn’t have a file sharing solution at all and you’re in desperate need of one. Many companies procrastinate adopting a new solution, because they dread the process of implementing a new system and interrupting their productivity. However, selecting a new file sharing solution doesn’t have to be this painful. You just have to know the right steps to take when evaluating a solution. When you make the right selection, the best file sharing solution aligns with your company’s current operations and could enable you to achieve your future business goals. Explore the following actions you should take to ensure you’re selecting the best file sharing solution for your business’ needs.
Are you considering switching to a new file sharing solution? For many companies, the prospect of switching to a new solution might sound like a nightmare. System implementations often lead to a number of issues, like miscommunication, impacts on productivity, lost data, and more. However, switching file sharing solutions doesn’t have to be a nightmare, and your company’s productivity doesn’t need to suffer, if you take the right steps to prepare for the transition. Whether your company is completely migrating from a legacy FTP solution or simply upgrading to a more secure FTP solution, exploring and understanding your solution options enables you to protect your team’s efficiency.
Take a moment to think about how much data your company gains, transfers and stores each day. In fact, the amount of data transferred daily is probably staggering. However, with so much information flowing in and out of your company, it’s difficult to maintain compliance with your data security policies across all fronts of your business. To ensure your data is continually secure, your company should have a file transfer protocol (FTP) service in place to keep up with these data demands. If you don’t have an FTP service or one that provides maximum protection for your data, you need to carefully consider what you could do to improve the security of your organization.
A strong flow of information is the heartbeat of any business or organization. To keep your operation on pace, you need a file sharing and storage option that facilitates the process of data communication and transmission, making it efficient and effective. But if your business or government agency functions in any capacity related to the import/export of defense items as defined by ITAR, you also have a responsibility to ensure that your file sharing solution is legally compliant.
Government organizations and companies that operate in the defense industry have a great deal at stake in the event of a data breach. If any information that’s subject to ITAR is vulnerable to being accessed by an unauthorized foreign party, you’re at risk of facing serious noncompliance consequences. ITAR provisions are intended to prevent the compromise of sensitive data associated with defense-related articles and services. Are you properly prepared to prevent this type of danger? Do you understand what data security steps you should be implementing to achieve compliance?
FTP, also commonly referred to as "file transfer protocol," is a technology that allows businesses and private users alike to send and receive files to and from a remote system. Using an FTP client program (or web-based interface), files are uploaded from a source computer to the server for the purposes of file sharing, business continuity, backups and more. SFTP stands for "SSH file transfer protocol" and is an encrypted alternative to standard FTP. These are not the same technology and should not be treated as such, which is why the difference between SFTP and FTP is one that you should deeply understand moving forward.
User error is a tricky thing when it comes to data security. Regardless of how long you've spent behind a computer keyboard in your lifetime or how many advanced training classes you've had, one slip of your attention is all it will take to cause a virtual disaster in an instant.
When operating in the import and export of military or defense-related products, your company has much more to be concerned about than your everyday business needs. You must also be vigilant with government compliance and ensure that you’re following all International Trafficking in Arms Regulations (ITAR) managed by the U.S. Department of State.
The International Traffic in Arms Regulations, or ITAR, is a set of government rules that control the export and import of defense-related articles, services and technology on the U.S. Munitions List (USML). It is a collection of critical compliance requirements that help to ensure defense technology and related technical information does not fall into the hands of anyone who is not expressly intended to have it. Organizations in the defense industry must fully understand if and how ITAR compliance requirements apply to them. Many mistakenly assume that this set of regulations only relates to tanks, missiles and weaponry, but in fact, it affects much more than that. In order to avoid the severe penalties and negative consequences of noncompliance, take the time to determine which elements of ITAR, if any, need to be addressed in your compliance efforts. Read on for answers to some fundamental questions regarding this matter.
You don’t have to look far or wide to find an abundance of headlines highlighting the major cyber and data security threats ravaging businesses large and small. From phishing scams and ransomware attacks to information leakage and mismanagement, the dangers are numerous, varied and alarming. So, where should you be focusing your security efforts? What should you be most concerned about? Which hazards take top priority?
The process of choosing a file sharing solution for your organization can be hindered by paralyzing uncertainty surrounding the options at your disposal. Which offering provides the most efficiency and productivity benefits? How do you know if you’re selecting one with the proper security features? What’s involved in procuring a provider that best meets your needs? These are critical questions that help you make the smartest decision on implementing a file sharing solution for your business -- so it’s imperative to understand the answers before drawing a final conclusion.
There are a host of options on the market for businesses that require a way to share and manage their working files and information. Maybe the one your organization is currently using isn’t meeting your needs. Perhaps you’re looking for a higher level of security. Or you might just be interested in finding out whether you can procure a more cost-efficient alternative. Whatever the case may be, the search for the right file-sharing solution involves asking a number of important questions.
For businesses that need a way to store, manage and share files and information, the cloud has become the go-to solution. It is the present and future of data management because of its mobility and scalability. These benefits are significant and worthwhile, but there’s more you need to consider. Whether you’re already relying on a cloud-based solution or planning to implement one soon, your top focus should be on secure file transfer.
For years, hacking and breaches have become increasingly prevalent. And in this era of uber transparency, media members have shed a bright light on companies that have been comprised. But it’s not just the frequency with which breaches occur that have put greater emphasis on IT compliance policies. The cost of each breach has also grown over time.
With the crippling financial and legal ramifications of data loss, preventing cyber criminals from gaining access to your information is a top priority. As much discussion as there is about breaches, preventing data loss is equally as important. There are many fundamental steps you must take to protect your data. The following categories are measures you should focus on to solidify your data security.
The secret’s out: data is the key to business success. Well, maybe it wasn’t much of a secret. But the way some companies “protect” their data, it’s as if this information isn’t nearly as critical as it truly is. All of your employees need consistent access to different parts of your data. But to protect it and help it flow seamlessly between users, you need file sharing software to support and compliment your data security policy.
Data is the lifeblood of nearly every business. Whether data about your customers, your industries or the inner workings of your organization, information can be your competitive advantage. But how safe is your data? Keeping your data secure is essential; data security itself is a competitive advantage. For all that’s discussed about hackers, addressing data leakage issues is equally critical to safeguarding your information. But first, what is data leakage?
Think about all of the factors that contribute to the growth and success of your company. You’re probably tossing around concepts like a deep sales pipeline, a healthy employee program or even a strong commitment to customer service. These are some of the building blocks of a business that’s set to soar. Yet, none of them will save your company from the likes of a devastating security breach. Regardless of your organization’s size or industry, you are a target for cybercrime. To have any chance of achieving and maintaining the kind of success you’re planning for, it is absolutely essential to implement a proper IT security and compliance policy. Here are some of the most compelling reasons why.
It doesn’t matter what kind of business you’re running, what industry you’re operating in or what size your company is, the truth is NO organization is completely safe from the danger of security breaches. Protecting your business from the threats that face your critical data and information is a crucial effort -- and one that must be shared by your entire company. Every individual with access to your systems is either part of the problem or part of the solution. To get everyone on board with helping to prevent harmful, costly data breaches, it is essential to develop a documented data security policy, one that encompasses all of the necessary components.
IT professionals have their work cut out for them when it comes to ensuring the security of an organization’s data. Cyber security risks are present everywhere. From battling ransomware and phishing attacks to accounting for human error, your defenses must be strong and proactive. Unfortunately, the IT department can’t be everywhere at all times to thwart the myriad of dangers, and often the greatest risk is the company’s own employees. That’s why it’s so critical to bring employees into the conversation and help them become an active part of your file sharing security plan.
Information technology continues to evolve at an unprecedented rate. For today’s businesses, that’s good news and bad news. Good because it brings digitally enhanced processes that save time and money. Bad because the inherent risks present new and mounting challenges for your IT department -- and your organization as a whole. For any company to successfully identify and mitigate those risks, they must be equipped with the most effective technologies and processes.
Whatever industry your business operates in, you’re likely to be working with digital files containing sensitive data -- client, financial or proprietary information that you can’t afford to have stolen or compromised by a malicious attack. And it’s your duty to ensure that your organization’s critical data is protected. Many IT directors, business owners and operations managers who are tasked with this responsibility assume that as long as they implement a so-called “secure” file sharing solution, they are completely covered on the cyber security front. If you fall into this category, you are making a huge mistake, and here’s why.
If you could have an open, honest conversation with a hacker, what would you learn? Chances are you’d uncover a lot about the vulnerabilities in your company’s network that cyber criminals prey on. You’d find out just how it easy it is for them to breach your system and compromise your data. You’d come away feeling pretty concerned about the weaknesses in your file sharing process, as well as the lack of data security training for your employees , and you’d want to take immediate action to secure your assets.
No business is safe from the computer security threats that permeate today’s digital world. As the technology you implement to run your enterprise becomes more advanced, so do the cyber criminals trying to exploit your systems. It can be a frightening and overwhelming reality for companies of all sizes and in all types of industries. A single security breach has the potential to endanger your critical data assets, incur immense costs and even put you out of business. In the face of these risks, what is your company doing to defend itself?
50% of U.S. workers have a job that’s compatible with at least partial telework, and approximately 20-25% say they work remotely at some frequency, according to the latest statistics from Global Workplace Analytics. To say that the telecommuting movement is poised to be a short-lived one would be an incredibly misinformed statement. In fact, 80-90% of the U.S. workforce say they would like to telework at least part time, and studies show that employees are away from their desk 50-60% of the time. The business world has become a mobile environment, and with this reality comes the inherent risk of data security challenges.
If you’re in business today, you likely have critical data being stored, accessed and shared for one reason or another. And that means you have a bull’s eye on your back -- one at which cyber criminals intend to take aim. As the advancement of cybercrime and technology intensifies, so must your efforts to protect your organization’s data.
When it comes to cybersecurity for your organization, there are potential risks just about everywhere -- but there’s one that can be a real wildcard. We’re talking about your employees. In fact, anyone within your company could be opening up your business to dangerous, costly threats without even knowing it. And since one unexpected cyber attack has the power to bring your entire business to its knees, it’s essential to ensure that your data security policy includes effective strategies for mitigating the employee risk factor.
Many small and mid-sized businesses don’t see their file sharing processes as a serious risk to the security of the company’s data, but this is a big mistake. The misnomer that large businesses are at greater risk of being hacked is a costly trap to fall into. You are in danger, and you must take action to safeguard your data, the lifeblood of your business.
2016 was a record-breaking year for cyber attacks, with billions of data points stolen or compromised, costing scores of businesses significantly. Unfortunately, the threat of hacker activity only grows larger and more complex as time goes on. Now more than ever, your business must be putting the protection of its critical data on the short list of major, urgent priorities. That means adopting secure processes and employing the appropriate managed file transfer solutions.
Make no mistake: Regulatory compliance in the medical industry is a necessary component of healthcare cybersecurity. Healthcare IT professionals would be highly ill advised to neglect any efforts to ensure full compliance with HIPAA regulations. But when it comes to implementing a comprehensive, organization-wide cybersecurity plan, compliance is just one aspect. In fact, organizations that make the mistake of equating HIPAA compliance to full healthcare cybersecurity are putting themselves at serious risk.
Maybe you’ve read about all the data breaches recently experienced by healthcare organizations across the country. Or perhaps you’ve seen the statistics on costly cyber attacks in the medical industry. Regardless of what incites you to take action, it’s clear that ensuring the security of your facility’s data assets is a non-negotiable. So, what’s your next move? Understand what you need to do in order to enforce HIPAA-compliant file sharing.
Can your healthcare facility afford to incur thousands -- or even millions -- of dollars in penalty fees caused by noncompliance with HIPAA regulations? Probably not. Yet, that’s the outcome you’re risking when you rely on SFTP hosting that’s not HIPAA compliant. As a governing regulatory body, HIPAA’s standards are designed to bring security and privacy up to speed with today’s increasingly digital world. Health records are no longer stored in an office filing cabinet, where a lock is all you’d need to keep the data protected. It's now stored digitally, which means that HIPAA has had to adapt. Do your digital file sharing and storage procedures fall in line with the HIPAA mandates that now govern this evolution in data handling?
Every day, your healthcare facility deals with sensitive patient information. As employees manage files and share medical data, it is absolutely imperative to ensure the utmost in privacy and security. If you’re not able to keep patient health information safe, you’re at risk of facing serious penalties for HIPAA noncompliance. Advancements in technology and FTP software have made the sharing and storing of patient health information easier than ever before, but you must implement a solution that follows strict compliance regulations and makes security a top priority. With secure FTP, medical facilities can make sure that the technical safeguards required by HIPAA are met and protect themselves against paying thousands or millions of dollars in penalty fees.
You’ve read many a horror story about cyber attacks that left businesses facing costly and severe aftereffects. So you know that ensuring the security of your company’s file sharing processes and data assets is of primary concern. But do you know what specific characteristics of an FTP host make it a highly secure option for your organization?
Deciding to employ an FTP service (or an FTP alternative) for your organization’s file-sharing needs is only half the battle. Now you have to make a choice regarding which provider to use, and the selection process isn’t exactly an easy one. Unless you understand what factors will affect your organization in terms of security and productivity, you won’t be able to make an informed decision. Choosing the right option begins with asking the right questions about key considerations. One of those most critical considerations is the level of control that your FTP service provider offers. Administrators should be able to exert a great deal of control over access, including permissions and restrictions, to ensure that files are transferred securely at all times. Otherwise, you’re opening up your data to serious risk.
There are many options for FTP services out there, but not all of them are compatible with the needs of your organization, including important requirements like security, accessibility, storage and support. When it’s time to decide on a service provider, you may be struggling to figure out which one will be the best fit. To help you make an informed decision, there are some key questions you should be asking about the compatibility of any FTP service you’re considering. Use the answers to these questions to compare your choices and weigh the pros and cons of each. This is the smartest way to select a provider that fulfills your highest priorities and meets your most vital requirements.
You’ve been looking into your options for a file sharing solution that fits your financial services organization, but your search is turning up more questions than answers: How can we improve efficiency and productivity? Will a consumer-grade option work just fine, or do we need FTP hosting for enterprise?What degree of data security should we be focused on? What software features will satisfy the financial industry in particular? Which option will provide the most functionality with the least amount of difficulty for users? These are probably just some of the thoughts swirling around your head as you navigate the waters of file sharing knowledge and software selection. Could you use some clear-cut guidance on the matter?
As digital innovation evolves, so does the threat of cybercriminal activity and other dangerous risks to valuable and sensitive information. It’s no wonder that when organizations seek to find a file sharing process that best suits their needs, the phrase “secure file transfer” is often a key component.
Every financial organization has a need to share files among employees and even with outside partners or clients. The question is: What is the best solution for carrying out this exchange of data for carrying out this exchange of data in an efficient, organized, mobile and secure way? While many cloud-based file sharing options are becoming increasingly popular, the best decision for financial services organizations is often to rely on a hosted FTP site for storing and accessing critical business information. If you’re wondering why your financial institution should opt for this solution, here are some of the most significant FTP client features that make this option the best.
When it comes to FTP versus SFTP, which software is the best solution for your organization? The answer can be reached by breaking down the most important file sharing requirements for your financial institution. Organizations that operate in the financial services sector must be extra vigilant about security and compliance with regard to transferring sensitive information. There are government regulations in place to ensure that client data is kept private and safe, such as the Gramm-Leach-Bliley Act (GLBA). These laws are aimed at safeguarding your customers and your business. Without strict adherence to them, your financial organization is open to dangerous risks, like costly data breaches. To avoid this kind of disaster, it is essential to use a file sharing software that meets the industry’s compliance regulations and protects your data assets.
FTP Today recently launched a major update where you can now configure all of your setting defaults in one location. I walked customers through this in our recent workshop, Admin Day 1: Setting Up Your System Defaults.
When two terms are similar and even describe a similar concept, people have a tendency to start using them interchangeably. This is definitely true in the case of FTP servers and file servers, which sound like they accomplish the same goal but in reality are two very different animals altogether. Understanding the difference between an FTP server and a file server will help you make the most informed decision possible for your business regarding how you're utilizing the digital realm to your advantage.
You’re on the hunt for an FTP service provider that will serve your organization well. But the available options are numerous and varied, and you want to be sure that you’re using the most valuable criteria to make the best possible choice. Not every FTP Server is going to meet the needs of your organization, so this decision is an important one. Where should you start? By understanding the features that are most critical to your operations. Equipped with this knowledge, you can weed out the options that fail to fulfill the necessary requirements. Use this detailed breakdown of essential features to look for in your search for a high-quality FTP Server that delivers the service and functionality your organization needs to thrive, and download A Comparison Guide of the Top 7 File Sharing Softwares to whittle down your list of providers.
When it comes to selecting a file sharing or FTP software to support the transfer of critical business information, you have an important decision to make. It’s not about jumping on the option with the greatest hype. You have to think about crucial business factors like security, capability and ease of use. Your file sharing process must ensure that the organization’s valuable data is protected while enabling employees to carry out their tasks in an efficient and productive manner. If you opt for the wrong software, you’re at risk of facing a number of issues and challenges, which could ultimately jeopardize the business at large. Before you choose a new FTP software for your organization -- one that empowers you with productivity, profitability and scalability -- educate yourself on the following five complications associated with using the wrong solution. Then read A Comparison Guide of the Top 7 File Sharing Softwares to get more insight on how to make the best decision for your organization.
Employees are not completely satisfied with the IT solutions provided to them at your organization. They find them difficult to use and probably don’t even know the entire gamut of features and capabilities that exist for their benefit. All they know is that they need to get their job done -- quickly and with the least amount of headaches. So, how are they coping? They’re downloading and using applications that work best for them, including consumer-grade cloud and file-sharing services. These solutions seem to be helping them work faster and smarter. The problem? They’re using these options without the approval of your IT department.
77% of IT and line-of-business decision-makers reported that departments within their organization have used a cloud service without the involvement of the IT department, according to a recent survey. Does your financial institution fall into this category? Are employees using cloud services or other applications that aren’t sanctioned by your IT team? If so, you’re dealing with Shadow IT -- and the risks are a serious threat to your business.
Internet viruses are no small thing. If you think your company can’t experience serious consequences from a cyber infection, think again. They’re dangerous, they’re costly and they could be happening right now if you don’t have the proper protocols in place to ensure prevention. Discover three common ways your servers may be susceptible to harmful Internet viruses, and take FTP Today’s quick interactive quiz to find out if your business is practicing secure procedures to protect critical information.
One of your employees hears a knock on the office door. He opens it and lets the looming visitor in. This visitor shows no signs of a threat, so your employee has no reason to be suspicious. The visitor then quickly and quietly maneuvers through the halls, locates some critical assets, locks them up and makes an announcement that if your company doesn’t fork over the requested cash, you’ll never see those assets again. Sound like an absurd scenario? After all, none of your employees would give a perfect stranger access to valuable company assets. Or would they?
In our recent workshop, Custom Branding Colors, I walked customers through how to customize the branding of their FTP Today Web App. Here at FTP Today, we understand how important it is to brand the software you use for your company. Color "schemes" and "themes" were inflexible and are a thing of the past, Customizing your file sharing web app is now significantly improved. Attendees of the workshop learned the four steps to customize the branding of their web app.
It’s no secret that ensuring the security of any company’s data should be a top priority. Yet, many businesses still don’t have the proper data sharing policies in place. Does your organization understand how to develop a controlled policy to protect valuable information and avoid putting your business at risk?
This much you know: The ability to transfer files is essential to your business’s productivity. What you may not be aware of, however, is that your current approach to file transfer is putting your company at risk -- and sending your IT team into a tailspin. Your IT staff must control a multitude of issues surrounding the business’s file sharing processes. They’re responsible for protecting against hackers, setting access restrictions, complying with industry safeguards and preventing costly human error. Are your current file sharing processes making it difficult (or impossible) for your team to fulfill these duties?
As a business leader, one of the most challenging battles you've likely been facing over the last several years has nothing to do with your team and its relationship to the marketplace, or even your company as it relates to its closest competitors. Instead, it's the internal war that is constantly going on between the IT department and the rest of the staff.
The FTP host solution that you choose to power your business gives you a lot more than just the ability to send and receive files between two points. It gives you the flexibility you need to continue to grow and evolve as an organization. It gives you the peace-of-mind that only comes with knowing all of your industry-specific security concerns are taken care of - or at least, it should.
Operating a domain without SSL encryption in 2016 is a bit like walking into a bad neighborhood after dark with a handful of $100 bills. At a certain point, you’re just waiting to be robbed and it is no longer a question of “if,” but “when.” Short for “secure socket layer,” SSL certification is one of the best ways to protect you and your business from the type of data breach that IBM estimates costs businesses an average of $4 million per incident.
Setting up SSL certification for your own domain can seem like an uphill battle to say the least. SSL certification is undoubtedly important, but the process of actually generating your certificate and making sure that everything is configured properly can feel impossible if you don’t have an advanced computer engineering degree. Luckily, things aren’t nearly as difficult as they seem. You can actually activate an SSL certificate on your domain easily and on your own in just a couple of minutes – you only need to keep a few key things in mind.
Though the Internet has undeniably made our lives better in a number of ways, it has also made the world more dangerous - particularly in terms of cyber security. According to the ITRC Data Breach Report from 2015, over 169 million personal records were exposed throughout the course of the year. There were a grand total of 781 different highly publicized breaches across nearly all areas of business - from the financial sector to education to government and even healthcare. To make matters worse, this is a problem that only seems to be getting worse over time. According to The Global State of Information Security Survey 2016 conducted by PWC, there were 38% more security incidents in 2015 than there were just a year prior.
As the world around us continues to get more dangerous on a daily basis, maintaining compliance with governing bodies like ITAR becomes all the more important. Short for “International Traffic in Arms Regulations,” ITAR is a set of standards that deals with information security involving any parties that handle technical data related to the manufacturing, the exporting and a general involvement with defense articles or services. In other words, data files shared between the U.S Military and its military contractors.
We have officially entered into an age where staying protected in terms of your business’ mission-critical data doesn’t just involve doing whatever it takes to ward off a potential cyber attack. Depending on the industry you’re operating in, you also will likely have one or more sets of government regulations that you must adhere to in order to maintain both secure and compliant at all times. The Gramm-Leach-Bliley Act, also commonly referred to as GLBA, is one such set of compliance rules that affects the financial services industry in particular.
In a recently conducted online webinar titled "File Sharing: Introducing... InfiniShare", founding and acting head of FTP Today Martin Horan discussed one of the newest features that the company was rolling out to customers all over the world, InfiniShare. The feature brings with it a wide range of different benefits designed to support existing workflows and extend the functionality of FTP Today deeper into the world of business than ever before.
One of the most common misconceptions that businesses have in terms of file sharing is the idea that all services are created equally. In fact, there are two main categories that most providers fall into: consumer grade and business grade solutions.
Yesterday, September 15, 2016 we held a webinar to introduce our new file sharing feature called InfiniShare. This will allow users to create download links to some of their files -- links that can then be shared with third parties that will not require login accounts in order to download the files.
In order to maintain compliance with HIPAA, any business dealing with private health information or other electronic healthcare data will need to keep a few key things in mind. You will need to focus on not only network security but the physical storage of your data at the same time. All file-sharing activities must be validated and only people who expressly need access to a patient’s data to do their jobs should have access. You will need to remain vigilant about file transfers, using both at-rest and in-transit encryption to protect data security from all angles.
When it comes to the types of file sharing solutions you use for your business, it's important to understand that not all options are created equally. While a wide range of providers offer services and technologies that will let you effortlessly share files between your employees, your clients and everyone in between, that can often come at a pretty significant cost.
One of the most important technological assets available to businesses in all industries today can be summed up in three simple-yet-powerful little letters: FTP. Short for “file transfer protocol,” FTP is a method of transferring files between computers, either over a local area network or over the Internet.
They say that you just can’t put a price on the importance of keeping your data safe and secure in today’s tech-driven environment. What you can put a price on, however, is the failure to remain compliant with HIPAA if you’re a healthcare provider. This is something that Advocate Health Care Network has recently learned the hard way, after a lengthy investigation by the U.S. Department of Health and Human Services’ Office of Civil Rights put them on the receiving end of an incredible $5.55 million fine.
The question of whether or not IT services providers need to concern themselves with compliance regulations like HIPAA seems to have been answered definitively and for all time. In July of 2016, the Catholic Health Care Services of the Archdiocese of Philadelphia, also commonly referred to as the CHCS, has agreed to pay a massive fine totaling $650,000 to settle violations relating to patient data that was stolen from a smartphone in their care.
If you had to make a list of the most pressing digital threats that businesses face in today's modern environment, ransomware would undoubtedly be right at the top. In a ransomware attack, a host computer is infected by a malicious piece of software similar to a regular computer virus.
In terms of file sharing features for business users, it's important to understand that not all FTP providers are created equally. Only by truly understanding the value of the best FTP site file sharing features for organizations like yours will you walk away with the high quality service you need when you need it the most.
When you begin investigating your cloud-based file sharing options for your business, one of the first major decisions you will have to make involves whether to go with a public or private FTP cloud provider.
SFTP is an acronym that stands for "secure file transfer protocol." Okay, it really stands for “SSH File Transfer Protocol”, but so many people use the former that it has become synonymous with the term SFTP. It takes the natural benefits of FTP for file transfer purposes and elevates them to the next level, particularly when it comes to things like security and compliance.
One of the most difficult aspects of keeping up with modern technology is the break-neck pace at which it continues to evolve. You invest a huge sum of money in the "latest and greatest" in January, only to find those resources woefully obsolete come July. Almost as bad is the amount of guesswork involved - you may think you need X number of solid state drives for storage, but what if you're wrong?
As time goes on, the average size of a file that you're dealing with increases dramatically. Even ten short years ago, sending a file larger than 25MB in size would practically be unheard of. These days, it is not uncommon to need to send a file that is several hundred megabytes or a gigabyte or more at any given time.
We have entered into an age where file sharing is less a luxury as it once was and more a way of life. More and more industries are choosing to unlock the productivity and collaborative gains that only file sharing can offer, which is especially true in the world of government.
Graphic designers share a huge number of files on a daily basis for a host of different reasons. Sometimes it's just easier for two graphic designers to collaborate on the same project remotely rather than both coming into the office. Other times they need to share large mock ups or design files for customers for final approval. In these types of situations, only FTP file transfer can bring all of the benefits that graphic design companies need with none of the potential disadvantages.
In a business context, a file server is normally exactly that - a physical server stored somewhere within a building that connects to a local area network that employees can use to share data with one another. Think of it like a hard drive hidden away in a closet somewhere in a building that all employees can use at the same time. An FTP site, on the other hand, extends the same basic concept to a global scale. Instead of requiring that users access the files contained on it only from inside the business' local area network (LAN), employees can access any file from any location at any time (WAN, or Internet). Provided you have a device with an active Internet connection, you always have access to your FTP site - and the benefits hardly stop there.
Construction and engineering companies have significant file sharing needs that just aren't being met by traditional providers. These companies need to be able to share critical design data with their sub consultants, their customers and more WITHOUT the use of a complicated Web-based document. There are a number of compelling reasons why many companies in the construction and engineering sectors are turning to FTP providers like FTP Today to meet these needs in the best way possible.
One of the unfortunate facts of the digital world in which we now live is that the world may be getting smaller thanks to the Internet, but it certainly isn't getting safer. This is particularly true in terms of healthcare organizations, who are regularly the number one target for hackers (even exceeding the financial services industry) due to the huge premium electronic health records and other medical data commands on the black market. According to a recent healthcare data security 2016 study, it is actually phishing attacks that are having the most effect on the industry. The study, conducted in association with HealthIT Security, revealed that there was a 250% increase in phishing websites year over year, which is concerning for a large number of different reasons.
ITAR stands for the "International Traffic in Arms Regulations." It's a set of regulations created by the United States government that exert control over how defense-related articles and services on the US Munitions List (USML), as well as related technical data, are imported and exported. In essence, it dictates that any items listed on the USML can only be shared with United States citizens, unless special authorization or exemptions have been previously created. When you're talking about picking up a paper folder with a document inside and walking it down to someone's office, ITAR compliance is pretty easy to maintain. However, what happens when you're talking about ITAR compliant Internet file transfer? What if you need to share a document with someone halfway around the world over the Internet -- or prevent it? What happens then?
As of January 12, 2016, MIcrosoft formally dropped support for all versions of Internet Explorer prior to version 11. There are a few temporary exceptions, such as IE9 on Vista. A complete list of browsers still receiving security updates from microsoft can be found here: https://support.microsoft.com/en-us/lifecycle#gp/Microsoft-Internet-Explorer.
In a recent online workshop titled "WebApp 2.0 Launch Preview" that was conducted in 2016, Martin Horan (founder and acting head of FTP Today) discussed the impending launch of the company's WebApp update. The new version of a company's FTP site features a number of enhancements and new options that will help make FTP Today a much more valuable part of their organization.
With so many different options available, choosing your business FTP site plan can seem overwhelming to say the least. The good news is that it really isn't that hard at all - you just need to carefully consider both your current needs and the plans available to you to pick the one that fits your own specific requirements and NOT anybody else's.
When you begin to think of an organization like the United States military as a global organization, it's easy to see how file transfer service can play such an important role in communications with personnel or contractors. Mission-critical information is being shared between personnel constantly, so security is always a top priority. Additionally, contractors or other people who may be spread out all over the world need the ability to not only share data but communicate and collaborate instantly. Military-grade file transfer services are capable of bringing all of these benefits to the table and more by way of some incredibly important features.
One of the major benefits about FTP service providers for small businesses is that they're inherently malleable - they can be anything you need them to be at a moment's notice. This huge amount of variety also represents a challenge for those new to the game, as in if you aren't careful you could end up paying for a number of features you won't actually need and few of the ones you do. The key to understanding FTP service pricing small business plans involves taking a closer look at exactly what you're being offered to see how it aligns to your long-term goals.
According to recent studies, it's been incredibly difficult in the last few years to find qualified candidates to fill security-related IT positions across the board. Part of this is because demand is too great (particularly in the United States), and part is due to a general lack of interest among a certain segment of the population - creating a perfect storm that will only get worse in time. When it comes to hiring skilled IT security employees, there are a number of things we as an industry need to start doing better sooner rather than later to mitigate these issues as much as possible.
In just ten short years, Amazon Web Services has emerged as the premiere cloud-based services providers operating anywhere in the world. According to the company's own 2015 keynote, they had more than a million active customers each month in 190 different companies. The tides may be changing, however, as more and more of the best file sharing providers are actually moving AWAY from the Amazon Cloud for a number of compelling reasons.
With the updated FTP Today WebApp 2.0, users now have an Upload Queue when uploading files or folders from their local system to the FTP site.
With the updated FTP Today WebApp 2.0, users now have an additional means by which to Rename, Download, Cut, Copy or Delete a file or folder. These are called Action icons.
With the updated FTP Today WebApp 2.0, users now have the ability to navigate to any folder on the FTP site using the directory tree. This feature works just like Windows Explorer.
Despite the fact that bloggers have made an entire industry out of utilizing modern technology to their advantage, there are far too many people out there who are STILL making the same file sharing mistakes on a daily basis. These are the types of mistakes that don't just drive down productivity and make it harder to do your job, but also make it all the more likely that you'll fall victim to a hacker or another person with malicious intentions if you're not careful.
When an average personal computer user suffers a data breach that sees their personal information exposed to the world, it can be an incredibly harrowing experience. When a professional business like an accounting firm finds themselves in a similar situation, you're talking about something else entirely. According to the Journal of Accountancy, accountants who are victims of a data breach open themselves up to claims for damages from clients, the cost of compliance with state and federal statutes and regulations (including fines), reputation damage, network damage and more. This isn't just bad - it's catastrophic. Choosing to go with FTP over consumer grade file sharing is one of the single best ways for accountants to help make sure this type of scenario doesn't strike their business.
An old saying tells us that a chain is only as strong as its weakest link, and for many enterprise businesses that weakest link almost always comes down to password security mistakes in terms of their network. If even one of your users falls victim to a hacker with malicious intentions, it puts your entire business (and your customers) in harm's way. Out of all the password security mistakes that your enterprise business is making, there are a few key in particular that you'll want to focus on.
On June 1, 2016 we hosted a customer workshop about our new and improved WebApp 2.0. The update began June 13, 2016 and has been completed June 22, 2016.
Many people don't realize that healthcare organizations are quickly becoming the number one target for hackers all over the world due to the value of medical information on the black market. If a hacker steals someone's credit card, they could potentially gain a few hundred dollars in fraudulent purchases before the issue is corrected.
One of the most important benefits of FTP hosting is the scalability that is inherent in the technology. It can essentially be whatever you need at a moment's notice, which is perfect for both saving money and increasing productivity at the same time. This does, however, present a challenge - because there are so many different options available for you to choose from, making the wrong decision in one area can lead to artificial challenges cropping up in another. From that point of view, there are a few key features of FTP site providers that you'll NEED to look out for before you make the decision to go with any one particular company.
Out of all the different types of organizations that stand to benefit from FTP hosting, small to medium sized businesses absolutely have the most to gain. While much has been written about the way that FTP hosting helps a business save on direct costs (in that there is no expensive infrastructure to invest in or set up), there are also a number of INDIRECT ways that this decision can help benefit your bottom line.
There are a lot of important issues to consider before picking an FTP provider for your business. One of the most essential is compliance - you need to know that whatever provider you select has features in place that allow you to maintain compliance with governing bodies like HIPAA and PCI DSS. Another has to do with backup and disaster recovery - you need the peace-of-mind that comes with knowing even if you suffer a catastrophic system failure, you can get back up and running quickly. One area that people don't pay enough attention to, however, is speed. A fast FTP server is hugely important for businesses of any size in terms of the employee productivity gains they can bring.
Free file sharing services are undeniably popular - Dropbox alone had over 100 million unique users as of 2013. While they may be great for archiving your music collection or for making sure your cousin can see all those great pictures you took at the last family reunion, there are a few key things you'll want to keep in mind if you're thinking about implementing this type of solution into your business.
IMPORTANT NEWS... FTP Today is about to launch version 2.0 of it proprietary Web File Transfer software -- WebApp 2.0. I will be personally demonstrating the new file transer application on June 1, 2016 at 2pm Eastern. WebApp 2.0 provides a modern, flat and responsive web browser interface that outshines every web file sharing app offered in the industry.
HIPAA violations are something that no healthcare organization ever wants to worry about, but a new ruling shows just how inevitable they may be in certain circumstances. In March of 2016, an administrative law judge upheld a civil monetary penalty (CMP) against Lincare, Inc. after they violated HIPAA in terms of their electronic health records. The judge found that not only did they NOT have written policies in place to safeguard protected health information, but their complacency also exposed the records of 278 patients to an unauthorized individual. This ruling, which Lincare appealed and promptly lost, will cost them approximately $239,800.
In a recent workshop titled "FTP Site HIPAA Compliance Requirements" that was conducted on March 30th, Martin Horan (founder and acting head of FTP Today) discussed not only the steps that organizations need to take with regards to file sharing in order to maintain HIPAA compliance, but also the many ways in which FTP Today makes these requirements easier than ever to achieve.
When you start looking for web based FTP providers for your business, one of the most important things to keep in mind is that all providers are not created equal. While they may offer the same basic functionality, in that you will be able to share files and collaborate on projects via any device with an Internet connection, only certain companies have the additional functionality it takes to keep you, your employees and, ultimately, your entire business safe at all times. When looking for a web based FTP service, or if you plan on switching services, these are five essentials you need to look for in a provider. These essential functionalities are what will keep you protected.
BYOD can be a great way to increase productivity and mobility in a business, as it allows employees to use devices they're already comfortable with to share files, communicate, and remain active in projects from any location. However, it does come with its fair share of risks that need to be properly addressed moving forward. There are a 5 key ways to prevent BYOD risks with file sharing services in particular you need to know about.
An FTP site is a way for users to remotely store files and other important documents on servers that are connected to the Internet. The most obvious benefit of this is one of mobility: a file stored on an FTP server is essentially accessible from any computer or device so long as an active Internet connection is present, making it ideal for people who need to be productive on-the-go. Even though other cloud-based file sharing options are gaining in popularity, business users in particular still use FTP sites to great effect for a host of different reasons.
With so many different types of file sharing solutions available these days, it can be difficult to keep track of the underlying technology at play. It's one thing to say that something like an FTP site makes your important business files available from any location - it's another thing entirely to really understand how it works. Despite some of the most state-of-the-art technology currently available, the underlying infrastructure of an FTP site is actually quite straightforward.
Once you've made a decision to go with an FTP server for all of your file sharing needs, the next most important question you have to answer is "do I set something up in-house, or do I go with an outsourced FTP server provider?" While both have their advantages and disadvantages depending on the type of business you're trying to run, outsourcing your FTP servers is an ideal fit for most businesses in various industries for six core reasons in particular.
To say that an IT security budget in today's modern environment is important is something of an understatement. You don't just need to be able to leverage the power of modern technology to give yourself a competitive advantage in the marketplace - you need to be able to do so SAFELY so that you don't expose yourself, your clients and ultimately your business to harm. In order to make the most of the money that you've been given, you'll need to keep a few key things in mind.
When going through the process of selecting file sharing software for accounting firms, there are always a number of important things to keep in mind. For starters, not all solutions are created equally. Different industries have different needs, along with unique rules and regulations they need to follow concerning things like customer data retention, privacy and more. Only by taking a closer look at what any one particular provider offers will you be able to pick the right fit for your organization and for your customers.
It's one thing for you to understand just how deeply important file sharing safety really is - it's another thing entirely to communicate that importance to your employees. The people who are actually using your file sharing solution can't just care about safety because "their job requires them to." They have to understand just how essential to the longevity of your clients, your company and ultimately themselves they really are. If you want to effectively communicate file sharing risks to your employees, there are a number of important things to keep in mind.
Partnering with an FTP service provider for the first time can certainly seem daunting, especially considering there's a great deal of advanced technology at play that you may or may not have a deep understanding of. Provided that you keep a few key things in mind, you can help make sure that your relationship with your provider gets off on the right foot and that your FTP server is truly the cost cutting, productivity boosting asset to your organization that you always hoped it could be.
We're just a few short months into 2016 and we've already seen a wide variety of healthcare organizations that have fallen victim to the types of devastating data breaches that are all too common in today's modern environment. By understanding a little bit more about the top 10 healthcare data breaches in the news this year, you can put yourself in a better position to learn from these situations and avoid them.
As a small business owner, every single penny that you bring into your organization matters in a big way. File sharing is often seen as one of the best ways to increase productivity across the board, but unfortunately it's oftentimes just too large of an investment for smaller organizations to make. FTP Today is just one example of a file sharing provider that is breaking new ground in this regard, offering a cost effective solution for small business FTP with all of the productivity and security features you need at the same time.
With the average cost of a data breach increasing exponentially with each passing year, to say that data security is important is something of an understatement. This is especially true in the world of healthcare, which is routinely the most often targeted sector for hackers and other cyber criminals. When you start researching FTP service providers for your healthcare organization, there are a few key compliance-related considerations that you NEED to make.
If you want to take advantage of the benefits that FTP (file transfer protocol) file sharing has to offer, you typically have two options to explore: building your own solution in-house or partnering with a third party vendor for a SaaS FTP server. SaaS, also called "software as a service," brings with it a host of different benefits that can't be ignored. If your main intention with going with FTP in the first place is to bring an unparalleled level of freedom to your business, you'll find that making the decision to go with a SaaS FTP server takes things to bold new heights that you just won't get elsewhere.
When you have a large user base (as is common in the world of business), to say that it's important for administrators to manage passwords effectively is something of an understatement. Each user represents a potential vulnerability just waiting to be exploited by someone who knows what they're doing - weak or ineffective passwords make it far too easy for your business to fall into this trap. All the encryption in the world is useless if someone’s password is cracked. Strong password enforcement SFTP guidelines are put in place to help make sure this doesn't happen.
Disaster recovery is of paramount importance to all types of businesses, but with the huge volumes of data that places like law firms and healthcare facilities are now responsible for, it can be challenging to say the least. If something goes wrong, how do you get back up and running again? How will you restore the data you've lost? Where is that data coming from? FTP servers help to answer all of these questions and more by making disaster recovery as reliable and as simple as possible in a wide range of different ways.
Shadow cloud, also commonly referred to as "cloud sprawl," is a very serious risk faced in the world of business today - particularly in terms of places like law firms, healthcare facilities, banks, marketing firms, government agencies and other large businesses managing huge amounts of employees at any given moment. Shadow cloud is the idea that members of a business are probably using their own cloud providers at some point during the day, particularly in a place where "BYOD" or "bring your own device" is supported. Each of these unauthorized and unregulated cloud situations represents a potential security vulnerability just waiting to be exploited, which is why you have to address this issue at all costs.
For the sake of productivity alone, law firms always need to be as forward-thinking and as tech savvy as possible in order to do the best work for their clients and remain competitive in the market as a whole. However, for every new, disruptive piece of technology they embrace, they potentially put themselves at risk for the type of catastrophic data breach that can subject those same clients to an immeasurable amount of harm. Preventing law firm data breach scenarios isn't impossible, but it does require you to approach the situation from a very particular angle.
This month's customer workshop, on March 30th at 2 PM Eastern, will cover configuring your FTP site for HIPAA compliance. Learn more and register here.
With data breaches and other cyber threats becoming increasingly common with each passing day, it should come as no surprise that the rules governing bank information sharing are about to get tougher in 2016 and beyond. Regulators in New York have been aggressively pushing for stronger security requirements for some time now and, along with the related cyber security challenges that financial institutions now face, these regulations are definitely worth paying attention to regardless of where you're located.
In an era where over 847 million individual records have been compromised by some type of data breach since 2005 (according to the Identity Theft Resource Center), data security in general is more important than ever. A factor that is increasingly complicating things are the number of mobile devices in workplaces like law firms and businesses - each one representing a potential vulnerability if they aren't monitored actively in exactly the right way. Now, federal regulators have issued new HIPAA guidelines governing exactly that - situations when patients and employees are using smartphones and similar types of devices to collect, store or transmit personal health data.
Choosing a business SFTP provider can certainly seem overwhelming on the surface, but in reality it is actually quite straightforward - provided you know what you're looking for. There are six key tips for choosing a business SFTP provider that you should always keep in mind moving forward.
By now, you've come to realize the natural benefits that FTP (file transfer protocol) offers over alternative options like Dropbox in terms of not only file sharing, but the ways in which it can dramatically increase productivity for your organization across the board. If you've chosen to implement FTP in your business, you have a few distinct options to choose from. You can decide to set everything up in-house or you can partner with a hosted FTP services provider. Exploring how a hosted FTP services provider can save your business money in a wide range of different ways is definitely worth your effort.
Short for "file transfer protocol," FTP is a file sharing technology that brings with it a huge number of different benefits regarding productivity and even efficiency for businesses around the world. File sharing is one of the keys to remaining productive in the digital age, but privacy and security are even more important. Only by taking a closer look at the advantages and disadvantages of FTP will you be able to make a determination regarding how it fits into the grand scheme of the business you're trying to run.
Most experts agree that the face of the security industry is in the throes of transformation - the extent of those changes, however, are very much up for debate. Due to the huge volumes of information that we now send and receive daily, it's understandably difficult for human beings to keep up. This has lead to an increase in automation in many different industries.
Secure file sharing brings with it a host of different benefits for nearly all types of businesses, but it is particularly helpful when it comes to accountants. There are few industries that are under a deeper level of scrutiny in the digital age than accountants are, and secure file sharing options like FTP Today are helping to close this gap and level the playing field in a number of interesting ways.
An online workshop entitled "Nested Workspaces" was conducted on January 27th, 2016. Throughout the 60 minutes presentation, we introduced our first major feature release of the year and demonstrated it’s powerful and flexible capabilities.
Many people don't realize just how powerful email notifications really are, especially when it comes to their SFTP provider. Your SFTP provider should be emailing you more often than just whenever a new product launches or a new promotion starts - any good provider should give you the ability to be automatically alerted to the type of activity that is actually happening with your server at any given moment.
File sharing has exploded in popularity in recent years in both the personal and the business world, particularly due to the availability of solutions like Dropbox that allow cloud-based file storage in a manner that is easier than ever before. While this may be doing wonderful things for productivity, it's leaving a lot of potential vulnerabilities for businesses when it comes to things like data security and compliance. If you're looking for a way to solve shadow IT issues in your business without compliance risks, there are a few key things to keep in mind.
For people like lawyers or professionals in general, file transfer has become an important part of daily life. No longer do you have to print out a hard copy of a document and fax or hand deliver it to its intended recipient in hopes that they actually see it among the reams of other items they have to go through that day - the file can be at its destination in seconds. However, not all file transfer services are created equally and some of the traditional or "older" ways of transferring files can negatively affect productivity in a host of different ways.
When it comes to productivity and success in general in the world of business, file transfer is the name of the game. Thanks to FTP or "file transfer protocol," collaboration, increased productivity and other goals have never been more achievable. When it comes to the type of security that FTP and FTPS provides, however, there are a few important things to keep in mind, namely the difference between the explicit and implicit protocols.
Many business leaders fail to realize until it's far too late that what their employees are doing at work on mobile devices and desktop computers can potentially put the entire company at risk. You could go to great lengths in order to encrypt and protect user account passwords, but if someone sends a copy of that password to someone via email, that information is now out there for the world to see. The same is true for sending large files, sending important files through email or by giving hard drive access, and more. There are a few key factors about your employee file sharing habits that you absolutely need to know more about.
The Safe Harbor deal is a particular agreement that was drafted in accordance with both the United States Department of Commerce and the European Union. Safe Harbor is designed to regulate the way that companies based in the United States are supposed to either export or handle the personal data of clients or colleagues who may be European citizens. The Internet has accomplished a great many things in a relatively short amount of time, including making the world a much smaller place, relatively speaking. It is now easier than ever for a company to expand its reach globally and the Safe Harbor deal was originally designed to help make this new environment a much safer place in terms of digital security.
When you begin to research file transfer solutions like SFTP providers for your business, there are always a few key terms to keep in mind. Many companies rely heavily on the terms "unlimited transfer" and "unlimited bandwidth" in their marketing materials in an attempt to make their services as enticing as possible. While these two terms do admittedly sound quite similar, they are actually very different and should be treated as such.
If you're in the process of choosing a secure SFTP provider for your business, security in general is obviously one of your highest priorities. It isn't enough to just make all important files and other documents available to employees and clients at a moment's notice - you want to make sure that confidential information stays out of the hands of those with prying eyes at the same time. One of the single best ways to accomplish this is to use SSH-key authentication for SFTP instead of standard password authentication. This is something you'll very much want to look into for a wide range of different reasons.
"Dedicated FTP server", “Shared FTP server”, "FTP server" -- do they mean the same thing? While they are all talking about the same application, a dedicated FTP server is actually its own unique entity and should always be treated as such. Understanding exactly what a dedicated FTP server is and what that term means is one of the keys to making the most informed decision on behalf of your business regarding an FTP provider in the future.
As a business owner, you will at some point have a very important decision to make: do you set up your own FTP solution in-house using your own resources, or do you choose a trusted third party like FTP Today and go with a hosted secure FTP solution? Using a hosted secure FTP solution can save you both time and money in a large number of different ways that are very much worth exploring. How can an SFTP provider help your business achieve your goals?
In terms of SFTP, disaster recovery is one of the most important qualities to focus on before you make the decision to go with any one particular provider. An unfortunately large number of things could potentially cause data loss before you know it - from failing hardware to user error to accidental deletion and more. SFTP disaster recovery objectives aren't designed to prevent these circumstances from happening, but instead are intended to make sure that you can resume your normal business operations without skipping a beat in the event that they do.
Absolutely nobody is saying that cloud technology in general doesn't bring with it a wide range of different benefits for both personal and business users - this is something that you cannot argue. What many people fail to realize, however, is that public cloud FTP providers and private FTP cloud providers are absolutely not the same thing and should not be treated as such. Understanding the differences means having access to the most actionable information possible regarding your business.
This month's customer workshop, on January 27 at 2 PM Eastern, will cover a powerful new feature called Nested Workspaces.
According to a white paper about data breach resolution that was recently released by Experian, data breaches in the healthcare industry in particular are expected to be an ongoing concern in 2016 and beyond. As a result, healthcare data security in general becomes of paramount importance, particularly when you consider the sheer volume of mission critical and private data that organizations are tasked with dealing with on a daily basis.
In terms of the mission-critical data that your business depends on daily, having access to that information of all times is incredibly important. If you've made the decision to go with an SFTP server for all of your data transfer needs, you did so under the assumption that you were making your data available anywhere and everywhere at all times, even after an equipment failure. A high availability SFTP server, also called HA SFTP, is one of the leading ways to guarantee 100% uptime and no data loss due to equipment failure.
As a governing regulatory body, HIPAA includes a number of different requirements that are designed to bring it more up to speed with the increasingly digital world in which we now live. Health records are no longer stored in a filing cabinet in an office where a lock is all you would need to keep that data protected. It's being stored digitally, so HIPAA itself has had to adapt. When choosing an SFTP provider, you need to make sure not only that you're getting a partner that you can trust but one that will also allow you to maintain the specific level of compliance regarding electronic health information that HIPAA now requires.
Second perhaps only to the healthcare industry, data security in the digital space is one of the most pressing concerns that law firms face on a daily basis. Law firms are subject to an extraordinary number of rules and regulations regarding what type of information can be stored digitally, how it must be stored, who it can be shared with and more. Violations open law firms up to regulatory actions, financial settlements and more depending on the severity of a particular issue or breach. This is the core reason why making sure that you're choosing the right data hosting for law firms is so important.
Hosted FTP's multi-user plans start at $40 per month and claim to allow unlimted users at that price point. However, a close examination of their support documents indicate that there are indeed limits on all user types. But, the real concerns in the case of this provider is their infrastructure and their application security.
Before you choose any particular FTP host to trust with your important, mission-critical business data, there are always a number of important things to keep in mind. While there are certain features that you can expect just about every provider to offer, only after you compare FTP hosts will you truly have the peace of mind that comes with knowing you're getting a company that you trust with such valuable information.
With data breaches, cyber theft and other types of digital crimes becoming more and more common with each passing day, medical file protection is a topic on the minds of healthcare providers all over the country. While the types of massive breaches that strike corporations like Sony may make headlines, the fact of the matter is that hackers are actually targeting healthcare providers and medical data in general at an alarming frequency.
In the world of business, having a solid disaster recovery plan is of paramount importance to preserving operational continuity moving forward. It is not a question of "if" a disaster will happen, but "when." Accidental deletion by users, complete data center failure and everything between are all very real threats that you need to account for to get things back up and running as smoothly as possible. When extending your business’ IT to the cloud, such as using an external file sharing service, it is equally important that your disaster recovery plan be extended to the cloud service provider. Any secure disaster recovery plan needs to have five key elements for the sake of your entire business.
In a world where data breaches are happening at an alarming frequency, the protection of medical data and other important types of health information is an absolute must. According to two recent reports (one issued by the Office of the Inspector General and the other by the Office for Civil Rights), a permanent audit program should be implemented to help groups strengthen their follow-up procedures in the aftermath of these types of events.
Short for "SSH file transfer protocol," but often dubbed "secure file transfer protocol," SFTP is a technology used by millions of people all over the world to securely share files, collaborate on projects and house information in the digital space for the purposes of both productivity and efficiency on a daily basis. Making the decision to move your business into the world of SFTP in the first place is an important first step towards keeping your information protected and guarding your employees, your clients and ultimately your entire operation from harm. It is just that, though - a first step.
One of the key areas of SFTP providers that people tend to not pay enough attention to until it's far too late has to do with critical access permissions. Folder access permissions SFTP provider oversight could potentially open your file server not just to external threats, but internal ones as well. If an employee accidentally deletes a mission-critical file, the issue will be that much worse if you quickly realize that they shouldn't have had delete access to that particular directory in the first place. Out of all the critical access permissions that your SFTP provider must have, there are a few in particular you'll definitely want to pay attention to.
Before you choose which FTP hosting provider to give your business to, price is always one of the most important factors to look at. As a business owner, you're likely always looking for new ways to reduce costs without sacrificing things like quality and productivity at the same time. As you begin pricing FTP hosting providers, however, it's important not to lose track of the larger context around the issue. You don't just want to find the cheapest provider - you always want to find the provider who offers you the most value for your money in terms of what your primary file sharing and hosting needs actually are.
The 2016 Global State of Cybersecurity Study has recently been released and it unlocks a world of new information regarding the cause of hacking incidents, what businesses are doing to prevent them and more. While it isn't necessarily filled with good news, several insights go a long way towards showing that businesses are definitely headed in the right direction regarding these important topics moving forward.
Though it has become all-too-common to read about yet another massive data breach or "hack" that a large corporation has become the victim of, diving deeper into this new trend will reveal information that will surprise many. Even though large-scale hacks of organizations like Sony Pictures International or Experian may be making headlines, they are not representative of the true focus of these incidents. According to recently revealed information from the Breach Level Index, it is actually the healthcare industry that is the primary target for hackers and other cyber criminals with malicious intentions around the world.
Switching from one FTP provider to another is never a decision that you want to make lightly. You need to not only trust the service that you've chosen to use when it comes to protecting your mission-critical files, but explicitly trust the company that is providing those services at the same time. Before you make the switch and potentially affect both your business and your customers, you should get answers to a few common questions.
An online workshop entitled "How to Configure Your FTP Today Firewalls at the Site Level and at the User Level" was conducted in October 2015.
IDS is an acronym that stands for "intrusion detection system." If you're just going by the name alone, it's easy to assume that this advanced type of technology is a great way to protect enterprise file hosting providers and make sure that they don't fall victim to the types of devastating data breaches that affect millions of people all over the world on a seemingly daily basis. You'd be wrong, however, as a traditional IDS just doesn't cut it for enterprise file hosting situations for a number of different reasons.
Data breaches in general are no laughing matter, but a recent class-action lawsuit filed on behalf of fifteen million customers in the United States goes a long way towards proving just how serious they have now become. In early October, Wylie Aitken of the law firm Aitken Aitken and Cohn filed one such suit on behalf of all of the customers that were personally affected by a data breach of the Experian server that happened earlier in 2015.
From a certain perspective, data breaches are not necessarily something to be feared. We live in a world where they are now inevitable, especially when everything from medical data to credit card numbers is becoming more valuable on the black market with each passing day. Instead, data breaches are something to be learned from. With every piece of actionable information that you take away from someone else's mistake, you put yourself in a better position to avoid exactly that type of situation in the future. By learning more about the three types of miscellaneous file management errors that have resulted in an incredible 60% of all data breaches, you can then take steps within your own organization to avoid them.
When people think of the term "data breach," they normally call to mind images of retailers or even banks that fall victim to these devastating types of attacks. They may even think about insurance companies like the Anthem hack that exposed the personal information of millions of customers to harm a few years ago. According to Bloomberg, however, law firms are also at an increased risk of being hacked - shockingly so, in some cases.
For those unfamiliar, a "jailbroken" iOS device is an iPhone, iPod Touch or iPad that has essentially been "hacked" to run an unofficial operating system that isn't provided or regulated by Apple. Many users do this in order to have complete control over their device. Jailbreaking allows users to install open source software from sources other than the iTunes App Store and also allows them to change settings and other functionality that Apple itself does not provide them with the means to do so. Jailbroken iOS devices also pose a significant threat to your critical enterprise files in a BYOD situation that you need to be aware of.
Think for a moment about the amount of damage that can be done to your personal life if a criminal gets ahold of your credit card number. Even if they only have access to the card for as little as an hour, they can still rack up thousands of dollars in fraudulent charges. They can still do a massive amount of harm to your credit score, which is something that can take you years to recover from. Now, consider the fact that medical data is ten times as valuable on the black market as a credit card number and you can begin to get an understanding of the cyber security issue that medical professionals are faced with in today's environment.
When many people think about data breaches, they call to mind images of hackers in some European country behind a series of state-of-the-art computers that are out to do a business harm. What they usually don't think about is the internal misuse of information. Despite this, that very issue is something virtually every business faces on a daily basis whether they know it or not. Out of all of the industries that are most affected by the internal misuse of information, there are three in particular that you'll need to know more about.
The word unlimited is getting tossed around more and more by cloud storage, file sync and share or FTP service providers. Unlimited bandwidth, unlimited file size, unlimited users… and now unlimited storage. Well, the truth of the matter is that when it comes to offering unlimited storage, it is pure puffery. It is an exaggerated claim of which you should be very leery.
This month's customer workshop, on October 28 at 2 PM Eastern, will cover security and firewalls.
In a recent online workshop titled "Admin 201: Advanced Features of FTP Today," representatives from secure file sharing solutions provider FTP Today went over some of the more detailed functionality inherent in the service and discussed the finer benefits of secure B2B file sharing.
When businesses make the decision to implement a new FTP hosting service, there could be concern if a learning curve will be involved. While FTP is your single best chance at unlocking the full benefits of file sharing and remaining protected against digital threats, it could still take people a certain amount of time to get used to. By understanding a little bit more about the common learning curve issues that businesses face, you know exactly what to focus on in your employee training so that you can get your bold new technology off the ground and up and running as quickly as possible.
Box is a cloud-based storage company that recently went public after raising enough funding to become a coveted "Billion Dollar Unicorn." Since then, however, Box may be going the way of the unicorn itself in that it has been struggling with a declining valuation and rapidly decreasing stock prices that are having a difficult time even going past its initial list price on the stock exchange.
FTP Worldwide is the poor man’s FTP service and may attract uneducated small businesses with their comparatively low pricing. But, their plans from $10 to $60 per month have nothing to offer a potential customer that could not be purchased from any web hosting service for between $2 and $5 per month.
As more and more healthcare organizations turn to the digital realm for all of their daily needs, the threat of a data breach on a massive scale becomes even more immediate. While nobody should shun technology out of fear of a hypothetical breach, it's important to understand the situation that you're walking into before you make any type of decision. There are ten alarming stats on data breaches in the healthcare industry in particular that you're going to need to make yourself aware of.
Partnering with an SFTP service provider for your business will unlock a huge range of different benefits that can't be ignored. You can now enjoy all of the productivity and collaborative benefits of file sharing with as few of the downsides as possible, particularly when it comes to security. Implementing an SFTP service provider isn't as simple as switching on a light, however, and there are a few important things that your IT department absolutely must know about before you move forward.
It can be difficult to tell how a particular myth actually begins. Sometimes it's a simple as a small bit of misinformation that gets passed around enough times until people start to believe it as fact. This is very true in the world of FTP hosting providers, where a number of peculiar myths exist. These common myths are not only turning people away from a completely viable service, but they're also harming the reputation of the technology in general. These myths are often propagated by "FTP alternatives" who are trying to sell their own software or service as if it was a better method of file sharing.
In a world where file sharing is becoming an increasingly important part of business, it's important to understand why more and more companies are shifting away from unlimited cloud hosting and towards the use of dedicated FTP server options. Unlimited cloud hosting does have a wide range of different benefits that can't be ignored, particularly when it comes to both scalability and convenience. Only a dedicated FTP server, however, will truly provide you with the protection you need to keep you and your data safe from harm.
FTP Today, a leading provider of secure FTP file transfer services, recently conducted a webinar titled "Admin 101: Setting up Defaults, Users and Workspaces." It was designed to give both novice and veteran administrators of FTP Today a better idea of just how powerful some of these features can be and how they can help you protect your business mission critical information from a wide range of digital threats in the modern environment.
Regardless of the industry that they're operating in, more and more businesses are turning towards file sharing for collaborative and productivity reasons in today's modern environment. It's now easier than ever for a group of employees to work on the same file at the same time, even if they aren't in the same physical location. Employees can also be just as productive at home as they can in the office. When you begin to look for file sharing solutions, however, there are three very important (and smart) reasons in particular that companies should steer clear of free file hosting providers.